Do you have a competent, effective and accountable maintenance contractor to keep your vehicles roadworthy?

As a compliant operator or transport manager, I’m confident that you do.

For traffic commissioners, the service your contractor provides is absolutely critical to the promises you’ve made to us.

That means their performance has a direct impact on your compliance record.

What can you do?

DVSA’s Guide to Maintaining Roadworthiness contains helpful advice on what you should do when contracting out maintenance arrangements. You can check:

• there are well lit, weatherproof facilities including a pit or lift
• there is access to a roller brake tester and, for goods vehicles and trailers, means of loading
• inspectors have relevant technical qualifications which may include IRTEC (Inspection Technician Accreditation) or similar
• the contractor has an inspection manual and up-to-date inspection sheets
• inspection records are complete and any patterns of faults are proactively discussed

You can also invite a technically competent third party to periodically re-inspect or undertake a safety inspection and provide reassurances.

In a recent case, DVSA picked up a loose wheel nut during a fleet inspection. What concerned me was that it had been marked as rectified by the contractor the day before.

On top of this, the PMI record showed the near side axle 2 had loose wheel nuts but an invoice for the work referred to the re-torquing of the off side.

There was also an MOT failure for service brake performance, with advisories on lamps, oil leaks and brake components. An invoice indicated the vehicle had a brake test before the MOT.

Without brake printouts to examine, I found it hard to see why the vehicle went on to fail the MOT for brake performance.

When I looked at a PMI carried out by the contractor prior to the MOT, it indicated that a lamp was re-secured, a slack-adjuster was replaced and the brakes were cleaned and adjusted. This suggested the vehicle went through the MOT without a full inspection.