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Institute of Transport Administration

The Old Studio,
25 Greenfield Road
Westoning, Beds MK45 5JD

t: 44 (0)1525 634940
m: 44 (0)7768 303588
e: director@iota.org.uk

 
 
 
 
 
 

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Claim back Statutory Sick Pay paid to employees due to Coronavirus

28 May 2020

You can claim for multiple pay periods and employees at the same time. If you make multiple claims, the claim periods can overlap.

There is criteria to follow in order to complete the claim.  You’ll need the start and end dates of the claim period which is the:

  • start date of the earliest pay period you’re claiming for - if the pay period started before 13 March you’ll need to use 13 March as the start date
  • end date of the most recent pay period you’re claiming for - this must be on or before the date you make your claim (because you can only claim for SSP paid in arrears)

The claim will need:

  • the number of employees you are claiming for
  • start and end dates of your claim period
  • the total amount of coronavirus-related Statutory Sick Pay you have paid to your employees for the claim period - this should not exceed the weekly rate of SSP that is set
  • your Government Gateway user ID and password that you got when you registered for PAYE Online - if you do not have this find out how to get your lost user ID
  • your employer PAYE reference number
  • the contact name and phone number of someone we can contact if we have queries
  • your UK bank or building society account details (only provide account details where a Bacs payment can be accepted) including:
  • bank or building society account number (and roll number if it has one)
  • sort code
  • name on the account
  • your address linked to your bank or building society account

Records you must keep

You must keep records of Statutory Sick Pay that you’ve paid and want to claim back from HMRC.

You must keep the following records for 3 years after the date you receive the payment for your claim:

  • the dates the employee was off sick
  • which of those dates were qualifying days
  • the reason they said they were off work - if they had symptoms, someone they lived with had symptoms or they were shielding
  • the employee’s National Insurance number

Further information: https://www.gov.uk/guidance/claim-back-statutory-sick-pay-paid-to-your-employees-due-to-coronavirus-covid-19