Institute of Transport Administration

Educating Transport Management since 1944


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DVSA guidance - Knowing what records to keep when you've not been driving

6 Mar 2023

We regularly receive questions from drivers and operators regarding the current record keeping requirements for drivers' hours.

We are often asked what a driver must record when they have not been using their vehicle for some time.

This might be for a short period such as a holiday or where they have not driven an in-scope vehicle for a few months. This could be because a driver is returning to the industry or where somebody has been working in another part of a transport company.  

Information to help you 

In September 2022, the Department for Transport (DfT) issued additional guidance on how bus, coach and HGV drivers should record the hours they spend on ‘other work’. This sets out what needs to be recorded.  

Take a look at the current advice on GOV.UK: 

Drivers' hours: recording of other work 

Further information on drivers hours can also be found in this more detailed guidance:

Drivers’ hours and tachographs: goods vehicles